Thames Valley District School Board: Purchasing

Important Notice to Vendors

Dear Valued Vendor:

The Thames Valley District School Board was established on January 01, 1998 out of amalgamation of the Elgin County Board of Education, Middlesex County Board of Education, Oxford County Board of Education, and The Board of Education for the City of London. The amalgamation was the result of the Ontario Government's Bill 104 "Fewer School Boards Act 1997". Please find below information with respect to our business practices below.

Invoices:

All vendors are advised that invoices should be mailed to:

Thames Valley District School Board
P.O. Box 5888, London, Ontario N6A 5L1
Attention: Accounts Payable

Purchase Orders:

Issuing of Purchase Orders

Thames Valley District School Board will be issuing all purchase orders from the Education Centre located in London, Ontario. Please read the "ship to" instructions on the purchase orders, and ship accordingly.

Contract Terms and Conditions

Contract terms and conditions are defined by contracts referred to on the purchase order or the following:

Purchase order numbers must appear on all invoices, labels, packing slips, bills of lading, or correspondence
Deliveries made in advance of their due date are considered to arrive on the due date for payment of invoice and taking of discounts.
No substitutions may be made without written authority from the TVDSB
Goods will be deemed accepted once the product(s) has been set up and has performed as warranted or as stated in the published specifications

Certification for Customs, Duty and Sales tax purposes

Permission has been granted by both the Federal and Provincial Governments for the reproduction here of all certifications required for sales tax exempt and duty free entry.

A – Duty free under schedule II Tariff codes 1750 to 1756 inclusive

If the organization operates on a non-profit basis and offers its services to the public generally.

1750 - Microfilms and microfiches of tariff item no. 3705.20.00

1751 - Filmstrips and slide of tariff item no. 3705.90.90

1752 - Cinematographic films (motion picture films) of tariff item no. 3706.10.90 or 3706.90.90

1753 - Pamphlets and magazines of heading no. 49.01

1754 - Maps and charts of tariff item no. 4905.99.10, 4905.99.90 or 3706.90.90

1755 - Photographic reproductions, reproductions of works of art and pictorial illustrations of tariff item no.4911.99.90

1756 - Video tape recordings and sound recordings of heading no 85.24

D – Duty Free under schedule II tariff code 1760

Apparatus, utensils, instruments and parts thereof other than goods of Chapter 70 and those goods eligible for the benefits of Division III of Part II of this Act, that are not available from production in Canada.

The Minister may make such regulations as deemed necessary for the administration of code 1760. For the purpose of Code 1760, apparatus, utensils and instruments are not available from production in Canada, if no manufacturer:

(a) has, within his normal operational framework, the full range of technical and physical capabilities necessary for production in Canada of apparatus, utensils and instruments reasonably equivalent to those for which importation under the Code is sought and

(b) has produced in Canada apparatus, utensils and instruments reasonably equivalent to those for which importation under the Code is sought.

The purpose of code 1760 an organization operates in a non-profit basis if it carries out its objectives without pecuniary return to its members or shareholders other than as salaries or fees for duties performed or as reimbursement of expenses incurred.

H - We certify that the goods ordered hereby are designed for the use in classroom instruction and will be used directly and predominantly in teaching or research, or as scientific apparatus and equipment ancillary thereto, or are other items specified in Section 12 of Part III Schedule III to the Excise Tax Act, and are for the sole use of the Thames Valley District School Board and not for resale or rental.

NOTE: Please send Customs Documents Only to:
Livingston International Inc.
2724 Roxburgh Rd., Unit 3, RR 4
LONDON, Ont. N6A 4B8
Reference Customer # 246390

Goods and Services Tax

All vendors to the THAMES VALLEY DISTRICT SCHOOL BOARD, will be required to indicate the GST as a separate line on ALL invoices. The Thames Valley District School Board GST registration number is 87018 2839 RT0001.

Retail Sales Tax Act

PST Extra

If Ontario Provincial Sales Tax is applicable, it must appear as a separate line item on the vendor's invoice.

If there is no PST total showing on the purchase order, Tax is:

Exempt under the provisions of the retail Sales Act, the Thames Valley District School Board claims an exemption from tax on the purpose of the tangible personal property.

Included as the work performed under the purchase order is a real property contract. The contractor is responsible to pay retail sales tax on all tangible personal property used in performing this contract.

top